Glossary

Term Definition
award code
 See revenue code.
capital asset
 "Capital assets" are tangible items of value such as office furniture and equipment (e.g. telephone systems, computer/server equipment, laptops). Thankfully, it is easy to determine whether something is a capital asset: if a single item costs $5,000 or more (including taxes and shipping) and will last for over one year, it is considered a capital asset.
cause-related marketing "Cause-related marketing" is a fundraising activity where the Project works with a for-profit partner to promote the sale of the for-profit partner’s items or services, on the basis that part of the revenues will go to the Project.
chart of accounts
 A chart of accounts (COA) is an accounting tool that functions as a menu, identifying categories of financial transactions (e.g., office expenses) and specific items within each category (e.g. office supplies). Each category of the COA (asset, liability, revenue, expense) has its own unique account number.
Concur
 MakeWay uses Concur for expense reporting and to submit invoices for payment.
confirmed funding "Confirmed funding" is a signed award letter or grant agreement from a foundation or other funder specifying a grant amount and grant period.
fiscally conservative This is MakeWay’s approach to spending. It means that Projects cannot spend or commit more money than they have, or spend money that is restricted for other purposes.
funder An individual or organization that finances part or all of a Project's activities through a grant or donation. 
honoraria
 Honoraria are monetary payments made to express gratitude for services for which no fees were expected or required. They do not take the place of other arrangements, such as service contracts, bonuses for employees, or prizes.
NOAWARD The revenue code “NOAWARD” is assigned to funds that are not the result of an award or do not have a specific purpose (e.g. a donation from an individual).
per diem A specific amount of money that the Project pays an employee, each day to cover living expenses when traveling for work. No receipts are required.
project area code

Projects can set up program area codes to track the financial transactions related to specific activities. Projects must have at least one program area code (project name plus two numbers, e.g., P555-01) for their operational costs. Most Projects only need 2 to 5 program area codes.
project number The project number uniquely identifies the Project in MakeWay's accounting system. The project number is how all financial activity relating to the Project is distinguished from the financial activity of all other Projects and operations in MakeWay. The project number (letter ‘P’ followed by three numbers, e.g., P555) is assigned when the Project joins MakeWay.
PPDDA
 According to the CRA, Public Policy Dialogue and Development Activities (PPDDA) are activities where a charity seeks to engage the public to change, retain, or oppose a law, decision or policy of any government, whether in Canada or a foreign country.
revenue code
 Revenue codes (sometimes called award codes) identify the different sources of funding that a Project receives. Revenue codes are used to track funds that are restricted, or where expenses related to the funding need to be tracked.

Revenue codes (e.g. P555-A0001) start with the project number, and are followed by a letter representing the type of funding (e.g. “A” for award or “F” for fee for service) and four numbers (e.g. 0001). There is no limit on the number of revenue codes that a Project can have.