Giving Cash Advances

Step 1: Determine if a cash advance is needed

Projects should give out cash advances only when cash is required and other methods of payment, e.g., invoice or credit card, are not an option. Examples may include per diems, travel costs, or cash honorariums. To determine if a cash advance is appropriate, contact the Support Team. 


Do not use cash advances for petty cash. To get petty cash, submit the Petty Cash Request Form. 

Step 2: Submit the request form

To request a cash advance, complete the Cash Advance Request Form. Upload the signed form to the Concur invoice module.

Projects should be careful about giving cash advances to volunteers. When an employee fails to pay back a cash advance, MakeWay can deduct the outstanding funds from the employee's paycheque. With volunteers, there is no similar option to recover the cash advance. If there is a need to give a cash advance to a volunteer, please complete the Volunteer Cash Advance Form

Step 3: Allocate cash advance in Concur

After spending a cash advance, Projects are expected to claim the related expenses through the Concur invoice module using the Cash Advance Claim Form. This includes adding in all supporting receipts for the expenses purchased using the cash advance.