Signing a Lease

Expand or collapse content Step 1: Review the budget

Projects should consult with their Project Specialist and Finance Specialist to ensure sufficient funds are available before searching for office space or negotiating a lease.

Expand or collapse content Step 2: Identify an office space

Projects are responsible for selecting their own office space.

MakeWay recommends that Projects consider the needs of employees, volunteers, and other team members before selecting office space. For most Projects, shared desks in a common space will be sufficient. Other Projects may choose to rent an office. 

Projects can negotiate the terms of any lease directly with their landlord. Project Specialists can provide support with lease negotiations. 

If the lease duration will be longer than 12 months, the lease agreement must contain an early termination option.

Expand or collapse content Step 3: Submit the lease agreement for signing

Projects should submit the lease agreement to their Project Specialist, who will arrange for it to be signed.

Allow a minimum turn-around time of 10 business days for all lease requests. This is necessary because lease agreements are more complex than other contracts and often require consultation with MakeWay's insurance broker.

Only signatories authorized by the MakeWay Board of Directors can sign lease agreements. Steering Committee members, Project Directors, and Project employees are not authorized to sign lease agreements.

Expand or collapse content Step 4: Set up the landlord for EFT payments (if required)

MakeWay recommends that Projects set up landlords to receive EFT payments. This will ensure rent payments are received on time. Projects can set up vendors for EFT payment by completing the EFT Authorization Form.