A contract must include:

• A quantifiable description of services to be provided.

• The cost of the goods or fee for the services.

• Dates of payment.

• Time period for the provision of the goods or services.

• The signatures of both the vendor’s authorized representative and a Tides Canada signing authority.

A contract should also:

• Stipulate who owns the resulting work product.

• Provide termination provisions if either party becomes unhappy with the arrangement.

• Impose confidentiality of sensitive information.

• Provide indemnity against problematic actions of the vendor.

• Confirm details for important obligations such as payment of GST/HST and provision of worker safety coverage.

Employees are provided workers’ compensation coverage beginning with the first day of work. Workers’ compensation benefits are normally available when workers are incapacitated by injury or illness arising out of their employment. Workers’ compensation premium rates are assigned by province and calculated based on the employee’s salary. These premiums are calculated by Payroll and allocated to the Project. 

Vendors must submit a written invoice that meets all the following requirements:

• It is addressed to MakeWay.
• It includes a detailed list and description of the goods or service provided, and the associated costs.
• It identifies the terms of payment, as required.
• It is signed by the vendor's authorized representative.

Project Directors use Concur to approve and submit vendor invoices.