1.    PURPOSE 

1.01     This Statement of Policy and Procedure sets out policies related to compliance in the filing of information returns required for a registered charity, reports and rebate applications for tax purposes. In addition, this Statement of Policy and Procedure articulates responsibilities and provide guidelines to establish appropriate controls for regulatory issues for MakeWay.

2.    SCOPE

2.01     This policy applies to all staff in departments responsible for regulatory submissions.

3.    POLICY

3.01     MakeWay will maintain compliance with the respective authorities to preserve its status as registered charities under the Income Tax Act by complying with all required regulatory filings.

3.02     MakeWay will file all required reports on a timely basis as required to comply with statutory requirements required by a registered charity. Required regulatory reports are outlined in Appendix A

3.03     MakeWay CFO and members of the Board of Directors will review MakeWay’s Canada Revenue Agency (“CRA”) T3010 filings.

3.04     GST/HST rebates will be filed on a semi-annual basis. 

4.    RESPONSIBILITY

4.01     The CFO and Controller are responsible to ascertain annually the requirement to file information returns and rebate applications.

4.02     The CFO, Director Shared Platform and Director People & Culture are responsible to ensure that all federal, provincial and other information returns and required regulatory filings are completed on a timely basis.

4.03     The Director, People & Culture is responsible to ensure all payroll related filings are completed on a timely basis.

4.04     The Compliance Specialist is responsible to ensure all extra provincial and territorial society registrations are filed.

5.    DEFINITIONS 

5.01     “Registered Charity” refers to an organization that has registered with the Canada Revenue Agency (CRA) as a charitable organization.

5.02     “PST” is Provincial Sales Tax.

5.03     “GST” is the federal Goods and Services Tax.

5.04     “HST” is the Harmonized Sales Tax, a combination of GST and PST harmonized in participating provinces to form one combined sales tax.

6.    REFERENCES 

006 – Statement of Policy & Procedure – Legal Policy

008 – Statement of Policy & Procedure – CRA Compliance Policy

009 – Statement of Policy & Procedure – Risk Policy

Income Tax Act, Canada, and regulations.

Excise Tax Act, Canada, and regulations.

Canada Revenue Agency guide and forms:

For charities

Policy and guidance about operating a registered charity:

Completing the Registered Charity Information Return, Form 4033-1 (Form 4033E(13) for fiscal years ending after January 1, 2013)

Registered Charity Information Return, Form T3010-1 (T3010E(13) for fiscal years ending after January 1, 2013) 

Directors/Trustees and Like Officials Worksheet, Form T1235E(13)

Qualified Donees Worksheet/Amounts Provided to Other Organizations, Form T1236E(13)

Excess Corporate Holdings Worksheet for Private Foundations, Form T2081

T2200 Declaration of Conditions of Employment

RC4082 GST/HST Information for Charities

Provincial Filings

BC Society Act

Society Annual Filing

Ontario Health Tax

Ontario Public Sector Salary Disclosure

United States

Form 990 Filing

Payroll

Guide T4001, Employers' Guide - Payroll Deductions and Remittances